CIESRDS Review 2026

Administrative Briefing Book

What tracking systems does the CI have in place for publications, property, and intellectual property records? What are the obstacles to successfully implementing such a system?

Publication Tracking

In order to achieve the goal of tracking all CIRES / CIESRDS publications and getting the correct publications into the NOAA Institutional Repository, CIRES utilizes a University of Colorado system called CU Boulder Elements (CUBE).This system receives data from multiple publication data sources and automatically links them to CU Researchers via OrchID. It also allows manually adding of publications via DOIs or manual entry methods. 

CIRES downloads this data nightly and processes it into our internal databases. This data is then used for multiple purposes:

  • CIRES Publication Database
    • Provides Management of all downloaded and processed publications, including editing and linking to new authors
    • Creates reports of Publications using multiple filters including Publications Year, Vetting Status, Author Name, DOI Status, Cooperative Agreement Association, Lead Author Group (CIRES, NOAA, other)
    • Allows for imports directly from Web-of-Science as a backup to CU Elements
    • CIRES Communications uses this data to verify all CA related publications have been loaded to the NOAA Institutional Repository on an annual basis
    • Example
  • My Publications - Example
  • Annual Summary of Accomplishments (ASA) Publications
  • CIRES Website Publication Display

Below is a flow chart of how our publications are tracked, stored and how we verify that the correct publications are entered into the NOAA Institutional Repository.

Flowchart illustrating the workflow for managing and submitting publication data to the NOAA Institutional Repository, involving CIRES, CUBE, ASA, and NOAA. Publication Creation A publication is created and a DOI is minted by the publisher. CU Boulder Elements (CUBE) CUBE receives publication information and integrates it into campus publication data. Claiming Publications Publications are either auto-claimed via ORCID or manually claimed by the employee. CIRES/CIRESDS Publication Ingest Publications are ingested into CIRES systems, where de-duplication and employee linking occur. Decision Point: Is the employee paid via CIRES/NOAA funding? If yes, the publication continues through the CIRES workflow. Outputs and Displays Publications are included in the Annual Report. They appear in the ASA Publication View. They are displayed on the CIRES website. CIRES/CIRESDS Publication Export Publications are exported for submission. Decision Point: Did the employee submit the publication to the NOAA Institutional Repository? If not, CIRES Communications submits the publication on their behalf. Final Step Publication process is complete.